Ancillary meetings for projects and scientific interest groups are a longstanding element of the HCSRN Annual Conference, and have served as incubators for many HCSRN research collaborations. Similar to previous conferences, we have created an Ancillary Meeting Submission page so that groups can identify provide key details about their meeting and indicate date and time preferences. We urge all ancillary meeting organizers to read this guidance carefully.
If you have any questions about whether your activity would be considered an ancillary function requiring approval, email HCSRN@conferencesolutionsinc.com.
The deadline to submit an Ancillary Meeting Request is March 15, 2019, but requests are considered on a first-come, first-served basis.
The HCSRN or Conference logos or any part of the logos may not be used on any non-HCSRN materials, such as websites, publications, signs, fliers, etc., that did not originate from or were not developed by HCSRN without written permission from the Conference Organizer.
Any substantive changes to information submitted in an ancillary meeting application must be reported to HCSRN@conferencesolutionsinc.com prior to the March 15 submission deadline. Changes to accepted ancillary functions, particularly group size or preferred room layout, must also be communicated to the Conference Organizers and may impact approval status.
The following rooms are available on a variety of days and times, on a first-come, first-served basis for ancillary functions. Please note: Times are listed are available time; requests must fall into the available schedule, but can be partial increments.
|Room||Available Times||Size||Seating Capacity|
|Classroom||Rounds of 10||Theater||Boardroom|
|7 April - Sunday|
|Executive Suite||8:00 AM-11:30 AM||15||10||25||20|
|Directors Suite||8:00 AM-11:59 PM||30||30||35||20|
|Forum Suite||8:00 AM-11:59 PM||35||40||55||25|
|Skyline I||8:00 AM-11:59 PM||55||90||65||40|
|Studio Suite||8:00 AM-11:59 PM||30||30||35||20|
|8 April - Monday|
|Parlors||3:30 PM-5:00 PM||90||110||140|
|Skyline III||3:30 PM-5:00 PM||25||30||40||20|
|Studio Suite||3:30 PM-5:00 PM||30||30||35||20|
|9 April - Tuesday|
|Parlors||4:00 PM-7:00 PM||90||110||140|
|Skyline IV||4:00 PM-7:00 PM||20||20||30||15|
|10 April - Wednesday|
|Boardroom East||12:30 PM-2:00 PM||10|
|Galleria North||12:30 PM-4:00 PM||50||100||140||35|
|Parlors||12:30 PM-4:00 PM||90||110||140|
|Senate Suite||12:30 PM-5:30 PM||15||25||18|