Submission Information

HCSRN 2018 will offer concurrent sessions for both abstracts and panel presentations

 

Submission Dates

Monday, August 7, 2017 Abstract and Panel Presentation Submission Sites Open
Friday, October 27, 2017 Abstract and Panel Presentation Submission Sites Close
Friday, December 15, 2017 Disposition Notices Sent to Submitters
Friday, January 12, 2018 Presenter Registration Deadline

 

Deadlines and Procedures 

  • Presentation submissions will be accepted through Friday, October 27, 11:59:59 pm PT.  
  • You may submit more than one abstract/panel for review. However, each submission must be completed in full before a new submission can be started.
  • Acknowledgment of receipt of submission will be sent to the presenting author's email upon completion of submission. 
  • The Conference Planning Committee reserves the right to accept and determine the presentation format, or decline all submission. If your abstract is not accepted for an oral presentation, it may still be accepted for a poster presentation.
  • Submitters will be notified of acceptance status by Friday, December 15, 2017.
  • All presenters are required to register for the Conference by Friday, January 12, 2018. 
  • Accepted abstracts may be published in an online supplement publication selected by the Conference Planning Committee. 

 

Online Submission

Abstracts/panels must be submitted via the online submission system on the conference website. 

 

Please carefully review your abstract/panel prior to finalizing your submission. You must click “Save” to successfully submit. If you do not click “Save” on the final submission screen, the abstract/panel is not considered submitted and will not be reviewed. 

 

Edits to the submission may be made online after until the deadline of 11:59pm PT on Friday, October 27, 2017. Editing a submission requires you to log in via your submitted email address and provide the passcode that you create when you begin the submission process.  

 

Acceptance of Submissions

Compliance with all stated conditions including adherence to the deadline is required.  Acknowledgment of receipt of submitted abstracts will be sent via email upon submission.

 
Presenting authors must register no later than Friday, January 12, 2018 for their abstract/panel to be published in the conference materials and for their presentation to be included in the conference agenda. Presenters not registered by this deadline will be removed from the conference proceedings. 

 

Individuals submitting abstracts agree that if their abstract is accepted, they will attend the conference and present their abstract as scheduled. The presenting author should be prepared to answer substantive questions about all aspects of the data.  If a change in the presenters’ ability to present occurs, the presenter is asked to contact the conference organizer immediately at HCSRN@ConferenceSolutionsInc.com.

 

Abstracts

Abstract presentations should focus on scientific research and findings, and can be submitted under the following topics.

 

Submission Topics

  • Aging and Multi-morbidity
  • Cancer
  • Care Improvement
  • Child and Adolescent Health
  • Diabetes, Obesity and Other Chronic Conditions
  • Cardiovascular Disease
  • Mental Health, Alcohol & Substance Use/Abuse
  • Data Science, Informatics & Data Models
  • Genetics, Genomics & Precision Medicine
  • Health Disparities
  • Health Policy
  • Health Services Delivery, Utilization & Coverage
  • Implementation Science
  • Maternal and Perinatal Care
  • Methods, Designs & Analytics Tools
  • Patient, Clinician & Health System Engagement
  • Population, Community & Worksite Health

 

Abstract/Panel Formatting and Content Requirements

  • Abstract titles are limited to 150 characters.  
  • Titles should be entered in Title Case.  Title case has a capital letter for the start of every significant word – where words such as “and”, “of”, “the” and “a” are not counted as significant. This is an Example of Title Case. Do not enter information in all capital letters.
  • Section headers (background, methods, results, conclusion) will be electronically formatted by conference organizers. You do not need to include these titles in your abstract.
  • Abstract text is limited to 350 words. Words exceeding 350 words will be removed from the submission. 

 

Publication

Accepted abstracts may be published in the HCSRN 2018 materials and as an open access online supplement. Authors consent to abstract publication in conference materials and as an open-access online supplement.  

 

Copyright

By submitting an abstract, authors and co-authors transfer any copyrights and grant permission to HCSRN 2018 and agree that the submitted abstract can be published in the conference materials and shared broadly. Abstracts will not be published or made public until one week prior to the start of the conference. 

 

 

Panel Presentations

Panel presentations are designed to maximize value and to attract attendees from differing backgrounds. Panel topics may be scientific, methodological, operational, or anything else likely to draw a large, diverse audience. You may submit a panel presentation with the topic of your choosing and create your own panel participants. Panel sessions will be 75-90 minutes in length, with the final determination based on the number of accepted submissions

 

Panel Presentation Formatting and Content Requirements

  • Presentation titles are limited to 150 characters.  
  • Titles should be entered in Title Case. Title case has a capital letter for the start of every significant word – where words such as “and”, “of”, “the” and “a” are not counted as significant. This is an Example of Title Case. Do not enter information in all capital letters.
  • The panel description is limited to 500 words.