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Submission Information

 

 

 

Submission Formats

HCSRN 2020 will offer concurrent sessions for both abstracts and panel presentations. Accepted abstract proposals will be scheduled into a 90-minute session slot for a 15-minute talk plus 3 minutes for clarifying questions. Additional Q&A will be allotted for further discussion at the end of the session. Accepted panel proposals will be scheduled for a 90-minute session slot.

 

Submission Dates

Monday, August 26, 2019 Abstract and Panel Presentation Submission Sites Open  
Friday, November 1, 2019 Abstract and Panel Presentation Submission Sites Close
Friday, December 13, 2019 Disposition Notices Sent to Submitters  
Friday, January 10, 2020

Presenter Registration Deadline

 

HCSRN Conference Aims

The following conference aims should be considered when creating your submission:

  • Showcase new and emerging, research, training, methods, and other innovations 
  • Provide attendees with the opportunity to share and discuss their work
  • Showcase research and innovations from colleagues external to the HCSRN to facilitate research collaborations
  • Provide opportunities for HCSRN members at all career stages to enhance their experience and skills
  • Engage audiences from intersecting fields of health services research, epidemiology, clinical trials, data science, behavioral science and project management to support research-driven health and health care improvement

 

Deadlines and Procedures 

  • Presentation submissions will be accepted through Friday, November 1, 2019, 11:59:59 pm PT.  
  • You may submit more than one abstract/panel for review. However, each submission must be completed in full before a new submission can be started.
  • Acknowledgment of receipt of submission will be sent to the submitter's email upon completion of submission. 
  • The Conference Planning Committee reserves the right to accept and determine the presentation format, or decline the submission. If your abstract proposal is not accepted for an oral presentation, it may still be accepted for a poster presentation.
  • Submitters will be notified of acceptance status by Friday, December 13, 2019.
  • All presenters are required to register for the Conference by Friday, January 10, 2020. Complimentary registration is not provided to presenters.
  • Accepted abstracts may be published in an online supplement publication selected by the Conference Planning Committee. 

 

Online Submission

Abstracts/panels must be submitted via the online submission system on the conference website. 

 

Please carefully review your abstract/panel prior to finalizing your submission. You must click “Save” to successfully submit. If you do not click “Save” on the final submission screen, the abstract/panel is not considered submitted and will not be reviewed. 

 

Edits to the submission may be made online until the deadline of 11:59 pm PT on Friday, November 1, 2019. Editing a submission requires you to log in via your submitted email address and provide the passcode that was supplied in your submission confirmation email.  

 

Acceptance of Submissions

Compliance with all stated conditions including adherence to the deadline is required.  Acknowledgment of receipt of submitted abstracts will be sent via email upon submission.

 
Presenting authors must register no later than Friday, January 10, 2020 for their abstract/panel to be published in the conference materials and for their presentation to be included in the conference agenda. Presenters not registered by this deadline will be removed from the conference proceedings. 

 

Individuals submitting abstracts agree that if their abstract is accepted, they will attend the conference and present their abstract as scheduled. The presenting author should be prepared to answer substantive questions about all aspects of the data.  If a change in the presenters’ ability to present occurs, the presenter is asked to contact the conference organizer immediately at HCSRN@ConferenceSolutionsInc.com.

 

Abstracts

Abstract presentations should focus on scientific research and findings, and can be submitted under the following topics. 

 

Abstract Submission Topics

  • Addiction Science/Substance Use Disorder
  • Cancer
  • Cardiovascular Disease
  • Chronic Conditions, Multi-Morbidity & Aging Populations
  • Data Science, Informatics & Common Data Models
  • Epidemiology & Surveillance
  • Genomics & Precision Medicine
  • Health Equity & Social Needs
  • Health Care Delivery & Coverage
  • Health Policy
  • Implementation Science/Conduct of Embedded Research
  • Maternal, Child & Family Health
  • Mental Health
  • Methods, Designs & Analytic Tools
  • Patient, Clinician & Health Systems Engagement 
  • Population Health Improvement 
  • Technology and Digital Health

 

Abstract Submission Formatting

  • Work in Progess can be submitted as long as the work will be completed by April 2020.
  • Abstract titles are limited to 150 characters.
  • Titles should be entered in Title Case. Title case has a capital letter for the start of every significant word - where words such as "and", "of", "the" and "a" are not counted as significant. This is an Example of Title Case. Do not enter information in all capital letters. 
  • Section headers (background, methods, results, conclusion) will be electronically formatted by conference organizers. You do not need to include these titles in your abstract. 
  • Submitters will be providing a summary of the:
    • Background
    • Methods 
    • Results
    • Conclusion
    • Work in Progress Only: Preliminary Results
  • Abstract text is limited to 350 combined words. Abstracts exceeding 350 words will be removed from the submission. 

 

Publication 

Accepted abstracts may be published in the HCSRN 2020 materials and as an open access online supplement. Authors consent to abstract publication in conference materials and as an open-access online supplement. 

 

Copyright

By Submitting an abstract, authors and co-authors transfer any copyrights and grant permissions to HCSRN 2020 and agree that the submitted abstract can be published in the conference materials and shared broadly. Abstracts will not be published or made public until one week prior to the start of the conference. 

 

Panel Presentations

Panel presentations are 90-minute discussions about a specific topic among a selected group of panelists who offer differing perspectives about an issue of general importance/interest to HCSRN conference attendees. Panels are designed to maximize value and to attract attendees from differing backgrounds. Panel topics may be scientific, methodological, operational, or anything else likely to draw a large, diverse audience. You may submit a panel presentation with the topic of your choosing and create your own panel participants. 

 

Objectives and Key Elements of an HCSRN Panel

  • Panel presentations are 90-minute discussions about a specific topic among a selected group of panelists who offer differing perspectives about an issue of general importance/interest to HCSRN conference attendees.
  • The panel should include 3-4 experts in the field with a maximum of 5 individuals, including the moderator and discussant (if utilized)
  • Panels are facilitated by a moderator who guides the panelists and audience through the discussion, including Q&A (the moderator can also serve as the official discussant, or a separate discussant may serve on the panel)
  • It is recommended that the panels include audience interaction through Q&A, as well as questions from the moderator to the panelists that have been discussed by the panel in advance 
  • It is recommended that the panel session provides sufficient background information/context to frame the issue
  • Well-constructed panels will leverage the presentations or perspectives into an engaging dialogue among panelists and audience members
  • A panel should be proposed when you believe the collection of panelists will generate a more interesting discussion than any single panel member on their own
  • Another motivation for a panel presentation is a controversial topic in which the audience would be engaged through a discussion with various stakeholders or individuals with differing perspectives

 

An HCSRN panel is not: 

  • A set of consecutive presentations with no interactive discussion or diverging perspectives
  • One-on-one Q&A with panelists (i.e. town hall)

 

Panel Submission Topics 

  • Addiction Science/Substance Use Disorder
  • Cancer
  • Cardiovascular Disease
  • Chronic Conditions, Multi-Morbidity & Aging Populations
  • Data Science, Informatics & Common Data Models
  • Epidemiology & Surveillance 
  • Genomics & Precision Medicine
  • Health Equity & Social Needs
  • Health Care Delivery & Coverage 
  • Health Policy 
  • Implementation Science/Conduct of Embedded Reasearch 
  • Maternal, Child & Family Health
  • Mental Health 
  • Methods, Design & Analytic Tools
  • Patient, Clinician & Health System Engagement
  • Population Health Improvement 
  • Research Translation, Dissemination, and Sustainability
  • Technology and Digital Health
  • Training, Mentoring and Career Development

 

Panel Presentation Submission Formatting

  • Presentation titles are limited to 150 characters.
  • Titles should be entered in Title Case. Title case has a capital letter for the start of every significant word - where words such as "and", "of", "the" and "a" are not counted as significant. This is an Example of Title Case. Do not enter information in all capital letters. 
  • The submitter will provide information about the: 
    • Key Objectives 
    • Cohesiveness of the Panel 
    • Presentation Summary
  • The panel description is limited to 800 collective words. Submissions exceeding 800 words will be removed from consideration.