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Submission Information

The late breaker submission site has closed.

Submitters will be notified on Monday, February 24, 2020.


Late Breaker Submission Formats

HCSRN 2020 will accept late breaker submissions for both oral abstracts and posters. 


Late Breaker Submission Dates

Wednesday, January 15, 2020 Late Breaker Submission Site Opens  
Friday, January 31, 2020 Late Breaker Submission Site Closes  
Monday, February 24, 2020 Disposition Notices Sent to Submitters  
Friday, February 28, 2020

Presenter Registration Deadline


HCSRN Conference Aims

The following conference aims should be considered when creating your submission:

  • Showcase new and emerging, research, training, methods, and other innovations 
  • Provide attendees with the opportunity to share and discuss their work
  • Showcase research and innovations from colleagues external to the HCSRN to facilitate research collaborations
  • Provide opportunities for HCSRN members at all career stages to enhance their experience and skills
  • Engage audiences from intersecting fields of health services research, epidemiology, clinical trials, data science, behavioral science and project management to support research-driven health and health care improvement


Late Breaker Deadlines and Procedures 

  • Presentation submissions will be accepted through Friday, January 31, 2020, 11:59:59 pm PT.  
  • You may submit more than one abstract/panel for review. However, each submission must be completed in full before a new submission can be started.
  • Acknowledgment of receipt of submission will be sent to the submitter's email upon completion of submission. 
  • The Conference Planning Committee reserves the right to accept and determine the presentation format, or decline the submission. If your abstract proposal is not accepted for an oral presentation, it may still be accepted for a poster presentation.
  • Submitters will be notified of acceptance status by Monday, February 24, 2020.
  • All presenters are required to register for the Conference by Friday, February 28, 2020. Complimentary registration is not provided to presenters.
  • Accepted abstracts may be published in an online supplement publication selected by the Conference Planning Committee. 


Late Breaker Online Submission

Late breaker abstracts must be submitted via the online submission system on the conference website. 


Please carefully review your abstract prior to finalizing your submission. You must click “Save” to successfully submit. If you do not click “Save” on the final submission screen, the abstract is not considered submitted and will not be reviewed. 


Edits to the submission may be made online until the deadline of 11:59 pm PT on Friday, January 31, 2020. Editing a submission requires you to log in via your submitted email address and provide the passcode that was supplied in your submission confirmation email.  


Late Breaker Acceptance of Submissions

Compliance with all stated conditions including adherence to the deadline is required.  Acknowledgment of receipt of submitted abstracts will be sent via email upon submission.

Presenting authors must register no later than Friday, February 28, 2020 for their abstract/panel to be published in the conference materials and for their presentation to be included in the conference agenda. Presenters not registered by this deadline will be removed from the conference proceedings. 


Individuals submitting abstracts agree that if their abstract is accepted, they will attend the conference and present their abstract as scheduled. The presenting author should be prepared to answer substantive questions about all aspects of the data.  If a change in the presenters’ ability to present occurs, the presenter is asked to contact the conference organizer immediately at



Abstract presentations should focus on scientific research and findings, and can be submitted under the following topics. 


Abstract Submission Topics

  • Addiction Science/Substance Use Disorder
  • Cancer
  • Cardiovascular Disease
  • Chronic Conditions, Multi-Morbidity & Aging Populations
  • Data Science, Informatics & Common Data Models
  • Epidemiology & Surveillance
  • Genomics & Precision Medicine
  • Health Equity & Social Needs
  • Health Care Delivery & Coverage
  • Health Policy
  • Implementation Science/Conduct of Embedded Research
  • Maternal, Child & Family Health
  • Mental Health
  • Methods, Designs & Analytic Tools
  • Patient, Clinician & Health Systems Engagement 
  • Population Health Improvement 
  • Technology and Digital Health


Abstract Submission Formatting

  • Work in Progess can be submitted as long as the work will be completed by April 2020.
  • Abstract titles are limited to 150 characters.
  • Titles should be entered in Title Case. Title case has a capital letter for the start of every significant word - where words such as "and", "of", "the" and "a" are not counted as significant. This is an Example of Title Case. Do not enter information in all capital letters. 
  • Section headers (background, methods, results, conclusion) will be electronically formatted by conference organizers. You do not need to include these titles in your abstract. 
  • Submitters will be providing a summary of the:
    • Background
    • Methods 
    • Results
    • Conclusion
    • Work in Progress Only: Preliminary Results
  • Abstract text is limited to 350 combined words. Abstracts exceeding 350 words will be removed from the submission. 



Accepted abstracts may be published in the HCSRN 2020 materials and as an open access online supplement. Authors consent to abstract publication in conference materials and as an open-access online supplement. 



By Submitting an abstract, authors and co-authors transfer any copyrights and grant permissions to HCSRN 2020 and agree that the submitted abstract can be published in the conference materials and shared broadly. Abstracts will not be published or made public until one week prior to the start of the conference.