Presentation Guidelines


We're looking forward to your presentation at the 2022 Health Care Systems Research Network Conference to be held at the Pasadena Convention Center on April 12 – 14, 2022. Below are the details for the oral, panel, and poster presentations. 


Please follow the instructions to upload your presentation as follows:

  • All presentations must be submitted in advance of the conference. Please upload both a PowerPoint file and PDF file of your presentation using the following link.
  • Presentations must be uploaded by Thursday, March 31, 2022.
  • Personal laptops may not be used at the Conference. A PC will be provided with the latest version of PowerPoint.
  • Projectors will be set in 16:9 format. Please format your presentation slides in “widescreen.”
  • Immediately following the Conference, your presentation will be posted as a PDF on the conference website for download. Please remove all propriety information that cannot be posted to the website before creating and uploading this PDF. PDFs cannot be edited once submitted. Be sure all materials being uploaded are properly accredited and appropriate permission has been given to all copyrighted information.
  • If you do not want your presentation posted on the website, please indicate so on the presentation upload site.





All presentation rooms will be provided with an LCD projector, screen, PC computer at podium, wi-fi, wireless slide advancer and a wired podium microphone and one head table wired microphone. The projector and screens will be set in widescreen (16:9) format.


Each room will have a PC computer loaded with the latest Microsoft Office products. If you submitted your presentation by the March 31 deadline using the HCSRN Presentation Upload website, your presentation will be pre-loaded on the computer. If you did not previously upload your presentation or if you have last minute updates, you may bring your presentation on a PC-compatible USB, but note that this is not ideal as we will not have been able to identify any issues beforehand.


We recommend that all presenters arrive at least 15 minutes prior to the scheduled start time to familiarize yourself with the set up. Please sit in the front of the room in the rows reserved for speakers.


IMPORTANT: It is your responsibility to upload your own presentation to the in-room PC if it was not submitted by the March 31 deadline. Failure to arrive early and test your presentation may result in errors in your presentation or hinder your presentation length. 


Poster Presentation Guidelines

Presenters MUST PRINT their posters in advance. Poster presentation space is limited to the dimensions of 92” wide x 44” tall (244 cm x 112 cm). Presenters do NOT need to submit a version in advance of the conference. Pushpins will be provided to affix your poster to the display board; however, presenters are responsible for printing and affixing the poster to the display space. 


Your poster should be set-up according to the schedule below. Poster authors are expected to be available for discussion during the poster session hours displayed in bold. 



6:30 am – 7:00 am               Poster Session 01 Install

7:00 am – 8:00 am              Continental Breakfast & Poster Viewing

9:30 am – 11:00 am              Poster Session 01 & Refreshment Break

11:00 am – 1:00 pm               Poster Session 01 Dismantle



6:30 am – 7:00 am                Poster Session 02 Install

7:00 am – 8:00 am               Continental Breakfast & Poster Viewing

9:00 am – 10:30 am              Poster Session 02 & Refreshment Break

10:30 am – 12:30 pm             Poster Session 02 Dismantle



The below business are within 5 minutes of the Pasadena Convention Center for local pickup or delivery.

  • FedEx Office Print & Ship Center
  • Printing and Copy Store
    • Email Thomas your poster presentation as a PDF file at least 24 hours in advance of pick-up/delivery. 
    • You may pick up your poster between 9:00 am to 6:00 pm Monday - Friday and between 9:00 am - 12:00 pm on Saturday (with notice).
    • There is free delivery to The Westin Pasadena if you're a hotel guest.



The presenting author for the abstract must register for the conference no later than Tuesday, March 1, 2022, for inclusion in the conference materials. Failure to register by the deadline will result in your poster being withdrawn. Click here to register for HCSRN 2022.



Contact Kelsi Pierce | 503.244.4294 x1003